WILLIAM REED PRIVACY POLICY

Updated as at 2nd January 2008

1. Introduction
   
   We are William Reed Business Media Ltd or William Reed Hospitality Limited as the case may be ("William Reed") and our registered office is at Broadfield Park, Crawley, West Sussex RH11 9RT. Our registered company numbers are respectively 2883992 and 5429229. All references to "we/our/us" refer to William Reed. We operate this website and other websites together referred to as the "Websites". "Personal information" refers to any information which refers to you personally such as your name, e-mail address and postal address. Please read the following privacy policy to understand how we use your personal information after it has been collected by us. Please read through this Privacy Policy before submitting any of your personal information to us. You do not need to submit any of your personal information when browsing our Websites. If you have any questions about this Privacy Policy at any time, please contact robert.proctor@william-reed.co.uk. This Privacy Policy outlines how we may use your personal information and forms part of the Terms of Use of the Websites. This Privacy Policy may be updated from to time. The date of the most recent revisions will appear on this page so please visit this Privacy Policy each time before you submit your personal information.
2. When do we collect data?
   
   We may collect personal information from you when you do the following through our Websites:
   • order products and subscriptions from us;
   • register as a user on one or more of our Websites;
   • provide content through our online communities;
   • register to receive our newsletters; and
   • contact us with a question or complaint.
3. What personal information do we collect from you?
   
   We may collect the following personal information from you:
   • name;
   • postal address;
   • phone number (land line, mobile and fax);
   • credit or debit card details; and
   • email address.
4. What do we do with your personal information?
   
   When you give us any personal information as indicated above, we use your personal information to:
   • enable you to use any services that we may from time to time provide through the Websites;
   • enable you to become a registered user on one or more of our Websites;
   • process your transaction or subscription and correspond with you accordingly;
   • provide you with information about our products and services, our latest news or special offers which may be of interest to you unless you opt to be excluded from these communications;
   • track activity on our Websites for market research purposes so that we can improve the usefulness and content of the Websites but, in carrying out such activity, we use the personal information in aggregate and on an anonymous basis;
   • stop you posting or sending offensive, inappropriate or objectionable content anywhere on our Websites or where you otherwise engage in any disruptive behaviour on the Websites. This may involve informing relevant third parties such as your employer, e-mail/Internet provider and law enforcement agencies about the content and your behaviour; and
   • for Website administration (including enabling us to respond to any comments on the Websites or feedback you may give us).
5. To whom do we pass your personal information?
   
   We may share personal information collected via the Websites within our corporate group including William Reed Holdings Limited, William Reed Business Media Ltd and William Reed Hospitality Limited. Otherwise, we will only disclose personal information to government bodies and law enforcement agencies, successors in title to our business and suppliers we engage to process data on our behalf.
6. International transfers of personal information
   
   On the basis that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data across international boundaries. Therefore, by browsing the Websites and submitting personal information to us, you acknowledge our processing of your personal information on this basis.
7. Cookies
   
   When you view our Websites we may store information on the hard drive of your computer in the form of a "cookie" (essentially a small text file). Cookies allow us to tailor the Websites to your interests and preferences. For example, a cookie might contain information about the web pages you have visited on the Website, which could allow us to customise your next visit to the Websites. However, cookies do not allow us access to the rest of your computer and we do not use them to collect personal information about you. Most Internet browsers enable you to delete cookies or to receive a warning before a cookie is stored on your hard drive. Please refer to your browser instructions or help screen to learn more about how to do this. However, should you decide to disable any cookies we place on your computer you may not be able to use certain services or facilities on the Website and we will not be able to provide you with a personalised service.
8. Linking to other websites
   
   The Websites contains hyperlinks to websites owned and operated by third parties. These websites have their own privacy policies and we urge you to review them. They will govern the use of personal information you submit whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
9. IP Addresses
   
   We study visitor trends since we are interested in the successful dissemination of information through the Websites. Our server creates log files of information such as the Internet Protocol (IP) address from your network, what pages were explored and the length of your visit. Analysis software is used to generate reports which help us to learn more about how we can enhance your experience with the Websites. This information is not used to develop a personal profile of you. The log files are regularly purged. An IP address is a number designated for your computer by your Internet service provider to provide access to the Internet. Generally, an IP address will change every time your computer connects to the Internet. However, if you have a broadband connection, it is possible that the IP address that we may gather may contain information that may be deemed identifiable. This could occur due to the fact that by using certain broadband connections, your IP address would not change and could be associated with your personal computer. We may use your IP address to gather aggregate information on use. But we will only be able to identify you individually if we have the means of linking the IP address to you as a particular user. This usually requires access to additional information which we do not seek.
10. Your right to see your personal information
    
    You have the right to request a copy of the personal information that we hold on you and to have any errors in that information corrected. We charge a small fee for such requests. Please address your request to our data protection manager at robert.proctor@william-reed.co.uk. We will use reasonable efforts to supply, correct or delete personal information about you on our files.